Wedding studio management software
Wardrobe, shoot calendar, service packages, crew commissions and customer payments — all in one system instead of four notebooks.
What a wedding studio must track
A wedding contract runs for weeks and passes through many hands: sales pitch the package, the couple choose gowns, a photographer shoots on location, then make-up, retouching and staged payments. Innocom deploys a Vtiger CRM build configured for wedding studios so wardrobe, shoot calendar, contract progress and each person's commission live on one customer record.
Common problems
Nobody knows where a gown is
Rented out, at the tailor or back in storage — every question needs a phone call to confirm.
Clashing shoots, missing crew
Two shoots land on the same day with one lead photographer — discovered after both couples were promised.
Commissions calculated by hand
Month end means re-adding every contract to split commission between sales, photographers and make-up artists.
Core features
Gown & wardrobe inventory
Coded items with style, size, colour and accessories; keyword search plus stock status, condition and alteration requests before the rental date.
Shoot calendar & reminders
Website bookings saved automatically, reminders for both couple and crew, task assignment per booking and a per-staff calendar for managers.
Marketing to past and new clients
Automatic anniversary greetings with a commemorative-shoot offer, website lead capture, plus email, SMS and autocall campaigns.
Packages & albums
Build packages by location and promotion, attach sample albums for sales to share, and store album styles, covers and materials for instant quoting.
Staff & photographers
Timekeeping, payroll, schedule and client assignment, with performance rated on client feedback and revision requests.
Finance & commissions
Studio cash-flow reporting, templated quotes and orders, and automatic commission for sales, photographers and make-up artists.
Deployment process
Discovery
We map your package catalogue, the flow from consultation to album delivery, and how commission is split today.
Wardrobe & package setup
Load gowns, accessories and packages with price lists and per-role commission rules.
Setup & website integration
Build the system, connect the website booking form and Zalo OA, and import past clients.
Training & go-live
Train sales, wardrobe, photographers and finance; run in parallel for a period, then hand over with warranty.
Frequently asked questions
Run the whole studio from one tool
Request a consultation to see the Vtiger CRM build pre-configured for wedding studios.
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